Coordinate client airport pickup and dinner reservations for next week’s summit.Process all reimbursement requests in queue.(Spend extra 30 minutes on this today to catch up.) Respond to all emails in the office account.Go through leadership team’s latest meeting requests, schedule meetings, and update and sync calendars.Book flights and transportation for all executives (5) traveling to Canada for the annual industry conference.Have demo call with potential new IT security vendor draft brief to present to Chief Information Office (CIO).Spend one hour on the proposal for a new inventory tracking system.Just like OMs, OAs field many last-minute requests in any given day. Here’s an example of an OA’s to-do list for one day. A day in the life of an Office Administrator involves plenty of mental exercise. Tasks, like booking international travel and evaluating potential IT purchases, have little in common on the surface, but both items require someone who listens carefully, asks the right questions, thinks strategically, and makes decisions independently. Office Administrators take on different tasks every day, but nearly everything OAs do will require an eye for efficiency and an intense attention to detail. Research and price office-friendly plants for new wellness initiative.Ī Day in the Life of an Office Administrator.Have Controller sign next month’s budget.Check in on 90-day hires to make sure everything is going smoothly.Meet and greet new client before 2PM meeting with Marketing team.Send email invitation for company retreat.Get CEO’s sign-off on the final itinerary for upcoming company retreat.Call vendor to schedule installation of the new audiovisual system in the main conference room.Visit new hires (3 this week) to deliver key fobs and review security procedures.Meet with office admin team to develop weekly priorities and benchmarks.Place monthly coffee and snack order schedule delivery for Friday afternoon. Check kitchen and coffee station supplies.(This could be everything an office manager plans to do, but naturally, every single day will come with a variety of surprises.) Here’s an example of an OM’s to-do list for one day. In an interview with Artisan Creative, one Office Manager says, “I think the most rewarding part of my job is completing tasks that I know will make someone else’s day just a little bit easier.” An OM might have to take a high-profile client on an office tour one day and then lead a new-employee orientation training the next day.Įxcitement, variation, and most importantly, people make OM roles rewarding for high-energy individuals. Want to become a better professional in just 5 minutes?Ī day in the life of an Office Manager will look different at nearly every company, but the bulk of any OM’s day will likely involve managing office processes to help work run as efficiently as possible and keep employees happy and productive. They keep offices running strategically and efficiently by implementing and improving technology solutions, processes, and schedules that keep work flowing – we recommend using a software like. Office Administrators focus on “technical” processes.They keep offices running happily and efficiently by providing employees with tools, resources, policies, and initiatives that enable good work. Office Managers focus on “people” processes.(Note: You’ll likely find exceptions to these statements, depending on the particular company and role in question.) We’ll take an in-depth look at the two positions below, but here’s your quick take on the key differences between an OA and OM. (PS – Get more sh*t done with The Assist - the #1 free weekly newsletter made for assistants by assistants. While it’s easy to assume an Office Manager (OM) and an Office Administrator (OA) do the same thing, the two positions have subtle differences that could add up over the course of one career.
0 Comments
Leave a Reply. |